The importance of meetings

The fundamentals of meetings: still necessary?

In a professional environment where time is a precious resource, meetings are sometimes perceived as time-consuming or even pointless. Yet they remain an essential pillar of collaboration. The real issue is not whether or not to hold a meeting, but how to optimise this space for exchange so that it becomes a lever for decision-making, action and performance.

Meetings provide an opportunity to share information, compare ideas and make informed decisions. They also play a key role in monitoring the results achieved, by aligning teams with common objectives.

Perfony’s mission is simple: to reduce the time spent on meetings while maximising their impact.

Types and pace of meetings

There are several categories of meetings, each meeting specific needs:

• Ritual: regular, to ensure ongoing monitoring (e.g. Executive Committee).
• Communication: to share important information with the whole team.
• Ad hoc: organised to deal with a specific subject or meet an immediate need.
• Crisis: focused on solving urgent problems.
• Project management: to coordinate teams, monitor progress and adjust actions.

Each type of meeting may require a different format. For example, not all meetings require exhaustive minutes. What matters is adopting the right structure to ensure efficiency.

The 3 key steps to a successful meeting

An effective meeting is based on rigorous management in three stages: preparation, running and follow-up. The better these stages are orchestrated, the more time is invested.

Preparation

This is an often overlooked but crucial phase. With Perfony, you can :

• Invite participants and share a clear agenda.
• Review actions arising from previous meetings.
• Make the necessary documents available to avoid wasting time.

How it works

During the meeting, it is a question of :

• Review current actions.
• Formalise key decisions and information in a structured report.
• Identify and classify future actions immediately.

Monitoring

A meeting only reaches its full potential if decisions and actions are followed up rigorously. With Perfony, you can quickly turn decisions into actions that are assigned and followed up, so that every meeting becomes a driver for progress.

Perfony and the RIDA method: structure your meetings

The RIDA (Relevé, Informations, Décisions, Actions) method is a proven standard for maximising the effectiveness of meetings. It offers a clear approach:

• Recording: Capturing essential information.
• Information : Analyse the data to inform the discussion.
• Decisions : Making concrete choices.
• Actions: Translate decisions into achievable tasks.

Perfony integrates this method into its interface to guide you naturally through each stage.

Artificial intelligence and meetings: a revolution with Perfony

Perfony offers you innovative tools to simplify and automate certain repetitive tasks:

AI for formalising meetings

One click is all it takes to identify actions and decisions in a text, thanks to an intuitive icon system.

An AI button offers prompts for reformulating a report in RIDA format, generating a list of decisions and actions, or even producing a clear, concise summary.

Voice recognition

Thanks to voice recognition, Perfony can record discussions and automatically transcribe them into your minutes. This saves precious time while keeping an accurate record of the discussions.

Turn your meetings into a strategic tool with Perfony. Less time wasted, more relevant decisions, and improved follow-up for concrete results. Incorporate best practice today and make your meetings a real performance driver.