Artificial intelligence (AI) is revolutionising the way we organise, plan and run meetings. Here’s how AI can transform the dynamics of business meetings.
Optimising planning :
AI can help plan meetings more efficiently by suggesting time slots and locations based on participants’ availability. AI-enabled virtual assistants can even coordinate the diaries of several people to find the best time for the meeting.
Automated reminders:
Reminders for meetings are often a source of frustration. AI can send automated reminders to participants before the meeting, ensuring that everyone is informed and ready to participate.
Agenda management :
AI systems can help to create an effective agenda based on the objectives of the meeting and the needs of the participants. They can analyse previous discussions, documents and e-mails to generate a relevant agenda.
Real-time translation :
AI can be used for real-time translation at international meetings, eliminating language barriers and enabling multicultural teams to communicate more easily.
Automatic transcription and archiving :
AI can automatically record and transcribe discussions during the meeting, providing an accurate transcript for future reference. This captures important details and makes it easier to find information later.
Assistance with note-taking :
AI-based virtual assistants can take notes during the meeting, identifying key points, actions to be taken and decisions made. This lightens the workload for participants and ensures that nothing is overlooked.
Analysis of the commitment :
AI can analyse participant engagement during the meeting by monitoring indicators such as speech, body language, facial expressions, etc. This information can help to identify the involvement and attention of participants.
Post-meeting analysis :
After the meeting, AI can analyse the discussions to extract relevant information, generate automatic reports and identify next steps. This means that discussions can be turned into concrete action more quickly.
Decision-making assistance :
Using data and analysis, AI can help participants make more informed decisions by providing relevant information and potential scenarios.
Chatbots for virtual meetings :
During virtual meetings, AI-powered chatbots can help manage attendance, answer frequently asked questions and facilitate online interactions.
Meeting customisation :
AI can personalise meetings according to participants’ preferences and needs, providing relevant information and adapting content to maximise value.
Overall, AI is transforming meetings by making them more efficient, improving productivity and optimising time management. This allows teams to focus more on decision-making and innovation, while reducing the administrative burden associated with meetings.