Need advice on how to summarize your next meeting and turn your decisions into action? You will simply have to master a few steps to know how to write good meeting minutes !
The various elements to be included in this summary document
You ask yourself how to take minutes of a meeting how to make clear, quality minutes? Be aware that you need the right formatting, which will serve you well for your next writings. So, after stating the specific title of the document, take the time to list the duties of the members of the meeting, the agenda and the unique purpose of this meeting.
As the writer of these meeting minutes, you should include important information such as date, place, time and duration. They should be placed at the document header level. Then, depending on the context, the important information will be bolded and the formatting will be carefully done to obtain a clear and airy presentation.
A tool to make good
meeting minutes ?
The various stages of a meeting report
With a word processing tool or a specific software, you can use a clear and already prepared layout. The context of this steering committee will define the level of confidentiality of this document.
For example, if this is a confidential proceeding, all the details are important and the writer should highlight the decisions that have been made using different fonts or a text box and an explicit title (e.g. confidential and not to be released). header (e.g. confidential and not for distribution).
This careful work on the statement of conclusions will have to be adapted to all for a good understanding of the external readers and the participants who were present. Therefore, abbreviations will be clearly explained to the reader.
How to write it effectively?
Do you need a template for a meeting report ? Once you have completed your first record of decision, with the help of the various steps followed carefully and a quality management tool, you will have a real template for writing a record of meeting.
Take care to detail important information and elements, to mention the names of the speakers and the issues raised. The collaborator in charge of writing this paper must indicate his or her function and specify which members will receive the paper.
Indeed, you may have to search the archives for a record of this important working document. It can be used as a basis for a seminar or other meeting, or as a presentation for the speaker. Furthermore, it will be necessary for you to circulate this writing by e-mail, in a restricted or extended way, including all the participants.
