Team meeting or general assembly: as soon as several co-workers meet formally, it is necessary to keep a record of what was said. In order to ensure that the main lines and essential elements are highlighted in the minutes, a competent person is designated to take notes according to the importance of the meeting in order to transform decisions into actions. So how to take minutes of a meeting synthetic ? One of the tips can be to hire a professional writer to ensure effective note-taking.
Taking notes during meetings
Whatever the purpose of company meetings, the debates, exchanges and decisions made by the members present are recorded in minutes. It is important to accurately reflect the discussion in a clear presentation divided into several paragraphs with a clear title. Moreover, the distribution of this summary will be made to absent members and must therefore reflect the communications that have taken place.
Depending on the type of meeting, the minutes will be presented either in detailed form or in a formal summary. In both cases, the reader must be able to quickly grasp the purpose of the content.
In order to ensure that verbal exchanges are properly transcribed, the presence of an editor seems to be a valuable aid. So how to take notes for a meeting report ? What form should be used to record all the decisions taken during the meeting while keeping the summary simple?
For learn how to write meeting minutesIn this context of note-taking, some tips are very useful. The use of a dictaphone ensures that details are not forgotten. The transcriber will be able to work on the recording, especially if it is a comprehensive record. Decisions can be transcribed exactly as they were said in detail, for example.
Transcription can also take place during the course of the meeting. In this context, the discussions and the elements to be included in the minutes can be noted using a word processing software or a meeting management tool and arranged in several paragraphs with headings to help the reader in his or her search for specific information.
A tool to make good
meeting minutes ?
The purpose of the meeting minutes
The minutes are a very useful document. It serves as a communication tool, a memory aid and as evidence in the event of disputes between co-workers, for example. Its function as a media also allows it to be widely disseminated within the corporate life. Indeed, this reference document serves to keep track of the decisions made, to store information, to trace the history of projects and decisions, etc. These documents are the memory of the company’s life.