A meeting is a real communication tool, an opportunity to exchange and work with your colleagues. These important moments should be written in a way that summarizes the most important information for the reader. An effective meeting report must follow certain elements. Focus on the presentation of this document with our tips.
A formatted layout
Once the meetings have been scheduled in the agendasIf you are a member of the Board of Directors, you must appoint an editor to take the minutes of the meetings. This employee is usually the executive secretary or secretary of the department. This writer will be in charge of transmitting by e-mail the agenda, which will constitute the subjects that will be treated orally. You may be wondering how to take minutes of a meeting ?
This exercise will get easier with practice and following certain steps. This synthesis work allows to highlight important decisions, new information and to recall past facts, in order to better understand the context. The minutes of the meeting are a true record of the meeting and must meet certain standards.
A tool to make good
meeting minutes ?
The different steps to follow for a report
The meeting minutes, definition The purpose of this writing is to recall the facts, the choices to be made, the problems, the decisions and to keep this in mind. The first thing to do is to give the document a title. This title will thus recall the name, the date, and sometimes the subject in case of a single topic or a thematic steering committee. For the form, write headings according to the agenda and make the paragraphs airy.
You will take care to list in a table the names of the members present, absent and excused, who will also be the recipients of this summary. Identify key decisions, important information, and highlight the next steps to be taken as a result of this steering committee. Next, you must perform the layout of the meeting minutes and the distribution of this document to members. Once you have formatted this document, you will have a sample meeting minutes already prepared for future meetings.
Our tips for writing effective meeting minutes
If this document is not a literary but a synthetic writing, you can integrate a table if necessary. So, how to write good meeting minutes ? You should list the functions of the participants, as they may change functions in a few years. For take good minutes of a meetingThe writer must take care of the formatting, the subject, the order… so that the reader can easily find his way. This dissertation must be done quickly, with a quality word processing tool. Once validated, you can send it by email to the recipients.
